Personal Assistant

Job Purpose:

To provide administrative assistance to the General Secretary, Assistant General Secretary, members of the Senior Leadership Team, in addition to the HR Manager and the Executive Assistant to the GS. The provision of support ensures the best quality service to and on behalf of members.

Key Accountabilities:

Provide full secretarial and administrative assistance to the General Secretary and all listed above
Assist with the preparation of meetings including, General Meetings, Branch & UK Conferences, Council, Establishments Committee
Provide co-ordination and administration of Human Resources events e.g. training sessions
Direct and control the secretarial support and resources across Nautilus UK including recruitment, development and coordination of activities across the departments. This includes the provision of resources and attendance at meetings as required.
Manage the relationship with local building management to ensure the provision, administration and implementation of office services as required within any tenancy agreements in London. A smooth level of service ensures the best quality service to and on behalf of members
Administration of the Car Fleet
Prepare reports on all departmental matters
Provide administrative support for ad-hoc projects as required
Perform any other duties as may from time to time be reasonably required

Typical Skills/Experience

Good general education with GCSE or similar in English and Maths
5 years’ experience of working in an administrative role
Good organisation skills
Excellent interpersonal skills
Experience of using Microsoft Office

To apply, please email your CV and a covering letter to Heather Wood (Head of HR) on HWood@Nautilusint.org